The following example, for illustration purposes, is for a fictitious business requesting a solution
Project Overview
We handle hundreds of lengthy legal contracts and corporate agreements. Our lawyers spend too much time manually extracting key clauses and actionable points from these documents.
Goal
Our goal is to dramatically reduce the time spent reviewing lengthy documents by using AI. The tool must securely ingest PDF or Word documents and quickly provide two specific outputs: a short executive summary and a list of key actionable clauses. Security is paramount, as all documents are confidential. The tool needs to handle large files reliably.
Topics & Scope
- Staff must be able to securely upload PDF or Word documents (up to 50MB) via a web interface.
- The system must securely store the document temporarily for processing and then delete it immediately after the summary is generated.
- The system needs robust Optical Character Recognition (OCR) to ensure text can be extracted correctly from scanned PDFs.
- The system must log who uploaded which document and when (Audit Trail).
- The core logic must interface with a powerful, enterprise-grade Large Language Model (LLM) API (e.g., Google, OpenAI, or AWS).
- The tool must generate a 150-word Executive Summary focusing on the main purpose and outcome of the document.
- The tool must extract and list the top 5-8 key actionable clauses (e.g., termination dates, payment schedules, warranty clauses).
- The system must handle long documents by internally splitting and processing the text in chunks, if necessary.
- The tool must be protected by staff-only login authentication.
- The main interface needs a clear display showing the Summary and the Key Clauses side-by-side.
- Staff must be able to export the generated summary and clauses as a simple Word or text file.
- Managers need an internal Audit Dashboard to monitor usage (who summarized what, when).
Quotation Breakdown
| Task | Hours |
|---|
I. Infrastructure & Security |
| Setup Secure Hosting, DB & Temporary File Storage (Secure Bucket). | 4 h |
| SSL Certificate Installation & Security Hardening. | 2 h |
| Staff Authentication Module: Secure login for web interface access. | 4 h |
II. Document Ingestion & Preparation |
| Secure Document Upload Module: Web interface for PDF/DOCX upload (with 50MB limit). | 16 h |
| OCR/Text Extraction Core: Integration of a reliable library to extract text from PDFs. | 24 h |
| File Handling & Cleanup Logic: Securely manage, process, and immediately delete documents after use. | 16 h |
III. AI Summarization & Extraction Core |
| LLM API Integration: Setup secure endpoints and API key management for the chosen language model. | 24 h |
| Prompt Engineering & Logic: Developing and testing prompts for accurate summary and key clause extraction. | 24 h |
| Long Document Chunking Logic: Code to split large documents, process chunks, and synthesize a final output. | 16 h |
IV. Staff Interface & Reporting |
| Web UI Development: Clear, side-by-side display of the Summary and Key Clauses. | 16 h |
| Summary Export Module: Functionality to export the output as a DOCX/Text file. | 8 h |
| Audit Log Dashboard: Managerial view to monitor usage (user, filename, timestamp). | 12 h |
V. Project Closure & Handover |
| Manager & Staff Training/Documentation (Usage and security protocols). | 8 h |
| Final QA: Comprehensive File Upload, OCR Accuracy, LLM Output Reliability, and Security Testing. | 16 h |
|
| Total Hours | 190 h |
| Billing Rate | £15 / hour |
| Cost | £2,850 |
| Cost + VAT | £3,420 |
| Deposit | £1,710 |
| Final Payment | £1,710 |
| Delivery Time | 1 - 1.5 months |
Interested in this solution?
Reach out and we can tailor this scope to your business.
Start Your Project