The following example, for illustration purposes, is for a fictitious business requesting a solution
Project Overview
We are a 12-room boutique hotel. Our current system for tracking room cleaning and availability relies on staff radio communication and whiteboards, leading to guests waiting longer than necessary for their rooms.
Goal
Our overall goal is instant visibility. We need housekeeping staff to use a simple mobile interface to update a room's status immediately upon cleaning completion. This status change must instantly update the front desk view and, more importantly, a public-facing display showing current estimated check-in times. The system must prevent double-booking or assigning an "occupied" room.
Topics & Scope
- The system needs a Staff-only Login for housekeeping and reception.
- Housekeeping staff need a simple mobile web interface to update a room's status: Occupied, Dirty, Cleaning in Progress, Ready/Available.
- Reception staff need an interface to quickly mark a room as Occupied (upon check-in) and Dirty (upon check-out).
- The database must securely associate the Room ID with its current status and cleaning history.
- The system must ensure staff and public displays update instantly when a status changes.
- The system needs to calculate the "Next Available Room Time" based on scheduled check-outs and typical cleaning duration (e.g., Check-out at 11 AM + 1 hour cleaning = Ready at 12 PM).
- The system must generate a critical alert if reception attempts to mark a "Dirty" room as "Ready" without housekeeping confirming "Ready."
- Private Display (Reception): A detailed dashboard showing all 12 rooms, their color-coded status, and the assigned cleaner's name (if any).
- Public Display (Lobby): A large-font web view (full-screen display) showing the total number of Ready/Available Rooms and the Next Guaranteed Check-in Time for a walk-in.
- The system needs to automatically reset the room status to Dirty based on a pre-set check-out schedule (if available, otherwise rely on reception input).
Quotation Breakdown
| Task | Hours |
|---|
Infrastructure & Security |
| Setup Secure Hosting, Real-Time DB (WebSockets) & Code Repository | 4 h |
| SSL Certificate Installation & Security Hardening | 2 h |
Database & Real-Time Core |
| Database Schema Design: Rooms, Statuses, Reservations (basic), Staff Users. | 4 h |
| WebSockets/PubSub Server Setup: Configure real-time push mechanism for instant status updates. | 16 h |
| Status Transition Logic: Core logic managing the flow: Occupied ➡️ Dirty ➡️ Cleaning ➡️ Ready. | 16 h |
| Next Available Time Calculation: Logic to calculate room availability based on current status and cleaning constants. | 8 h |
Staff Input Interface (Mobile/Desktop Web) |
| Staff Authentication Module: Secure login for reception and housekeeping staff. | 12 h |
| Housekeeping Mobile UI: Simple, mobile-optimized view for quickly updating a room's status. | 16 h |
| Reception Desktop UI: Detailed view for marking check-in/check-out and viewing overall status. | 16 h |
Public/Private Display Views |
| Private Reception Dashboard: Detailed, color-coded grid view of all rooms and their status. | 16 h |
| Public Lobby Display: Clean, large-font view showing total available rooms and next check-in time. | 8 h |
Alert & Integrity Logic |
| Integrity Guard Logic: Critical alert/block if staff attempt to bypass the required status flow (e.g., marking a Dirty room as Ready too early). | 10 h |
Project Closure & Handover |
| Manager & Staff Training/Documentation. | 8 h |
| Final QA: Comprehensive Real-Time Latency Testing, Status Transition Integrity, and Bi-Directional Sync Testing. | 8 h |
|
| Total Hours | 144 h |
| Billing Rate | £15 / hour |
| Cost | £2,160 |
| Cost + VAT | £2,592 |
| Deposit | £1,296 |
| Final Payment | £1,296 |
| Delivery Time | 3.5 - 5.25 weeks |
Interested in this solution?
Reach out and we can tailor this scope to your business.
Start Your Project